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Privacy Policy

Sand Lab L&M Group LLC

Effective Date: January 1, 2026

1. Introduction

Sand Lab L&M Group LLC (“Sand Lab”, “Company”, “we”, “our”, or “us”) is committed to maintaining the highest standards of data protection, confidentiality, and corporate integrity.

This Privacy Policy governs the collection, use, processing, storage, and protection of personal and corporate information in connection with:

  • Our public website
  • Our secure operational platform (Board Vault & Client Portal)
  • All commercial and transactional activities

This platform is intended for business-to-business (B2B) use only.

2. Nature of Data Collected

Given the nature of our operations, Sand Lab primarily collects business-related and transactional data, not consumer data.

2.1 Corporate & Business Information

  • Company name
  • Registered address
  • Business identifiers
  • Authorized representatives
  • Transactional details (product, volume, delivery terms)

2.2 Personal Identification Data (Limited)

  • Full name
  • Corporate email
  • Phone number
  • Position or role within organization

2.3 Compliance & Due Diligence Data

  • KYC (Know Your Customer) documentation
  • AML (Anti-Money Laundering) verification data
  • Beneficial ownership information
  • Financial credibility documentation (e.g., Proof of Funds)

2.4 Technical & System Data

  • IP address
  • Device and browser information
  • Access logs and timestamps
  • Platform activity records

3. Purpose of Data Processing

Sand Lab processes data strictly for legitimate business and regulatory purposes, including:

  • Evaluation and execution of commercial transactions
  • Contract generation and management (SPA, SCO, CI, etc.)
  • Identity verification and due diligence procedures (KYC/AML)
  • Risk management and fraud prevention
  • Operational execution and logistics coordination
  • Legal compliance and regulatory reporting
  • Internal governance, audit, and accountability

We do not process data for consumer marketing purposes.

4. Legal Basis for Processing

We process data under the following legal bases:

  • Contractual necessity
  • Legitimate business interests
  • Legal and regulatory obligations
  • Explicit consent where applicable

5. Data Sharing and Disclosure

We do not sell, rent, or commercially distribute personal data.

Information may be disclosed only when necessary to:

  • Financial institutions and banking partners
  • Legal advisors, auditors, and compliance consultants
  • Logistics and inspection entities
  • Government authorities or regulators
  • Technology and infrastructure providers

All disclosures are limited to a strict need-to-know basis and governed by confidentiality obligations.

6. International Data Transfers

Due to the global nature of energy trading, data may be processed or transferred across jurisdictions including:

  • United States
  • Europe
  • Middle East
  • Latin America

All transfers are conducted with appropriate safeguards to ensure data protection.

7. Data Security

Sand Lab implements institutional-grade security measures, including:

  • End-to-end encryption
  • Secure cloud infrastructure
  • Multi-factor authentication (MFA)
  • Role-based access control
  • Document-level permission systems
  • Continuous monitoring and logging
  • Restricted download and access protocols

Despite these measures, no system can guarantee absolute security.

8. Data Retention

We retain data only as long as necessary to:

  • Fulfill contractual obligations
  • Comply with regulatory requirements
  • Maintain audit trails and transaction history

Retention periods may extend beyond the end of a business relationship where required by law.

9. User Rights

Subject to applicable law, individuals may have the right to:

  • Access their personal data
  • Request correction of inaccurate data
  • Request deletion (where legally permissible)
  • Restrict or object to processing
  • Withdraw consent

Requests must be submitted formally and may be subject to identity verification.

10. Cookies and Tracking

Our website uses cookies and similar technologies to:

  • Ensure platform functionality
  • Monitor performance and usage
  • Enhance user experience

Users may control cookie settings through their browser.

11. Confidentiality and Platform Use

All users accessing the Sand Lab platform agree to:

  • Maintain strict confidentiality of all accessed information
  • Use the platform solely for authorized business purposes
  • Protect login credentials and access rights

Unauthorized access, misuse, or data extraction is strictly prohibited.

12. Third-Party Links

Our website may contain links to third-party platforms. We are not responsible for their privacy practices or content.

13. Policy Updates

Sand Lab reserves the right to modify this Privacy Policy at any time. Updates will be published on this page with a revised effective date.

14. Governing Law

This Privacy Policy shall be governed by and interpreted in accordance with the laws of the State of Texas, United States.

15. Contact Information

Sand Lab L&M Group LLC

1317 N FM 509, Harlingen, TX 78550, USA

Email: info@sandlablmgroup.com